Time and Attendance Software to Manage Your Employee Time

Features

• Highly intuitive Set-Up Wizard that will get you up and running quickly

• Simplified tracking of all accruals such as sick and vacation time
• Standard and customized reports
• Employee Self-Service—allow your employees to enter their own time data
• Flexible and powerful reporting capabilities

• Consistent business rules-based processing
• Audit trails
• Available through a hosted (ASP) or licensed implementation
• Employee skills, training, and benefit management
• Tabbed-style browsing

• Holiday management
• Handles flex time and split shifts
• Interfaces to third party payroll systems, including ADP, PayChex, QuickBooks Pro, and more
• Integrates with our clocks, job costing module, human resources module and payroll
• Unlimited employees, pay policies, and shifts
• Error checking system to evaluate time punches against shift and pay policies
• Automatic time entries for approved absences
• Multiple overtime categories
• Premium time and shift differentials
• Meal and break time reporting
• Unlimited user-defined schedules
• Administrator security defines and restricts access

Benefits

• Improve employee productivity by replacing all manual time sheet calculations, overtime, shift differentials, and rate calculations with 100% pay rule automation
• Reduce employee grievances by ensuring a consistent application across your workforce of rules and company policies
• Restrict unnecessary overtime and other exceptions by having access to this information quickly
• Assign resources more effectively and reduce the time needed to schedule employees
• Altogether eliminate the need to calculate time cards
• Eliminate manual payroll errors
• Reduce the time required to schedule employees
• Do away with timecard preparation, collection, filling, and storage
• Significantly cut down on payroll processing time
• Lower tardiness rate overall
• Holiday management
• Eliminate unauthorized hours
• Eliminate the need to calculate vacation, sick, or compensation time accruals
• Identify and eliminate time abuses (break, meal, buddy punching, etc.)
• Be more productive, efficient and profitable

Add-ons

Self-Service

With the TimeForce time and attendance software Self-Service option, employees can handle their own HR-related administrative tasks from work, home, or on the road. There is no need for physical time clock checks. This allows the HR, payroll, and benefits staff to focus on more strategic duties. Employees can have limited and controlled access to a significant amount of time and attendance information, such as accruals, time entries, shift/schedule, and demographic information—all in one place. In addition, you can grant your employees the ability to clock in and out via the Self-Service feature, submit leave requests to supervisors and receive supervisor’s response, and/or submit updates to their personal information. You can also use the Verification Option so that supervisors are required to log into TimeForce and verify that the hours and earnings totals for their subordinates are correct prior to your payroll department processing payroll. This can dramatically cut down on your payroll administrator’s time to produce payroll. No more last minute error correction or tracking down individual employees when utilizing our time and attendance software.

Job Costing Module

By adding the Job Costing module to TimeForce, you will immediately be able to identify labor costs attributed to projects by employee, department, quantities produced, and task-type. You will no longer have to get your employees to recall how many hours they worked on a project, manage a bulky time clock, or have your accounting staff try to track down receipts and invoices. From simple job tracking situations to extremely complex requirements (multiple jobs, tasks, schedules, departments, accounts, unit analysis), the TimeForce time and attendance software Job Costing module provides an affordable way to maximize your labor resources. See a clear picture of actual vs. projected time, actual vs. projected cost, and more. Gain the information and ability to truly understand productivity and profitability on a project-by-project basis, and use that knowledge to directly affect your bottom line. With the Job Costing module, employees simply record job in/out entries via the clock keypad or optional bar code wand/gun. A task database is created and multiple tasks assign to a job quickly, eliminating the need for repetitive data entry. Requires ETC200, IQ500, IQ600, IQ1000, Pocket ETC, NetClock or Self-Service.

hr & benefits management module

Adding the Human Resources & Benefits Management module to your time and attendance software handles all aspects of your human resource function while streamlining departmental and organizational processes. It keeps you informed with daily reminders and graphical calendars. Use the daily reminder to record upcoming due dates and see at-a-glance scheduled events such as performance reviews, follow-ups, and incident follow-ups. Its powerful record-keeping, monitoring and reporting capabilities will save you time, while reducing your exposure to employment related lawsuits by ensuring you have proper documentation. In addition, TimeForce reduces the potential for employee grievances by assuring fairness across your workforce. With the Human Resources & Benefits Management module you can identify trends early and make adjustments as needed. Track and report on: Job or position assignment; benefits enrollment/tracking; dependents; training and development; licenses and certifications; skills; emergency medical contacts; employee history; performance/salary review; incident reporting; and, assigned property.

System Requirements

 Download System Requirements PDF

TimeForce Desktop System Requirements

These are the requirements for the computer hardware and software you'll need if you choose to install TimeForce in-house. (Self-Install)

Server Hardware (computer that stores the data and serves the web pages for TimeForce)

Concurrent Web Users *	Minimum Requirement			Recommended
	Number of Servers	CPU Speed	Memory (RAM)	Number of Servers	CPU Speed	Memory (RAM)
1-50	1 Combined Web + Database Server	2GHz	512MB	1 Combined Web + Database Server	3GHz	1GB
51-200	1 Combined Web + Database Server	2GHz	1GB	1 Dedicated Web Server	P4 3GHz	2GB
				1 Dedicated Database Server	P4 3GHz	2GB
201-500	1 Dedicated Web Server	P4 2GHz	1GB	1 Dedicated Web Server	P4 3GHz	2GB
	1 Dedicated Database Server	P4 2GHz	2GB	1 Dedicated Database Server	P4 3GHz	3GB
501-1000	1 Dedicated Web Server	2x Xeon @ 3GHz ea.	2GB	2 Dedicated Web Servers **	2x Xeon @ 3GHz ea.	2GB
	1 Dedicated Database Server	2x Xeon @ 3GHz ea.	2GB	1 Dedicated Database Server	2x Xeon @ 3GHz ea.	4GB
1001-3000	2 Dedicated Web Servers **	2x Xeon @ 3GHz ea.	2GB	3 Dedicated Web Servers ***	2x Xeon @ 3GHz ea.	2GB
	1 Dedicated Database Server	2x Xeon @ 3.7GHz ea.	4GB	1 Dedicated Database Server	2x Xeon @ 3.7GHz ea.	4GB

* Concurrent web users means any combination of NetClock, Employee Self Service, Supervisor, Administrator, and Custom Role web users at the highest peak time, when all users may be using the system at the same time.
** Multiple web servers requires the use of a hardware/software-based load balancer.

Note: Actual requirements vary based on your system configuration and the applications and features you choose to install.

Other Hardware Requirements & Recommendations

• CD ROM drive
• UPS back up power supply recommended
• Internet access strongly recommended

Operating System:

• Microsoft .NET Framework 2.0
• Microsoft Internet Explorer 6.0 Service Pack 1 or later
• Windows Vista Business, Home Premium, or Ultimate Editions (32 or 64 bit architecture)
  
  • Internet Information Services, Windows Vista CD required to install
• Windows 2000 Server (recommended)
• Internet Information Services, Windows 2000 CD required to install
• No limit on concurrent users
• Windows 2000 Professional
• Internet Information Services, Windows 2000 CD required to install
• Maximum of 10 concurrent users
• Windows XP Professional 32 bit (home edition is not supported)
• Internet Information Services, Windows XP CD required to install
• Maximum of 10 concurrent users
• Windows 2003 32 bit (recommended)
• Internet Information Services, Windows 2003 CD required to install
• No limit on concurrent users
• Windows 2003 Server 64 bit
• Internet Information Services, Windows 2003 CD required to install
• No limit on concurrent users
• Limited to TimeForce and ClockLink only. Other Qqest Software applications need to run on a supported 32 bit operating system.
• U.S. Date / Time format

Database:

• SQL 2000
• Microsoft SQL Server Desktop Engine (MSDE) (Maximum of 10 concurrent connections)
• SQL Server 2000 Recommended When concurrent users exceed 10.
• SQL 2005
  • SQL Server 2005 Express (included)
  • SQL Server 2005 1 GB of RAM required. Computer must be a dedicated SQL Server 2005 machine
  • If the SQL Server 2005 machine is also going to be the IIS Server for TimeForce it is recommended to use at least 1.5 GB of RAM.

Network

Client Computer (computer accesses TimeForce via a web browser)

• Pentium III 550 Mhz or faster processor
• 128 MB of RAM (256 MB recommended)
• Internet Explorer 6.0 SP1 or higher
• Internet access strongly recommended
• Must be networked to the TimeForce web server
• TimeForce is a web application. However, for most web server configurations and firewall\router setups, the default configurations will not allow TimeForce to be available outside your LAN on the internet. 
• 1024x768 resolution or higher with a setting of 96dpi

Note on Regional Settings

The TimeForce Server must be configured to use English (United States) Regional settings. If the computer you wish to install TimeForce on is using a different Regional Setting, you may be required to re-install the Operating System using the correct Regional Settings prior to installing TimeForce.

Note for those running a domain controller or Exchange Server

We have found through research and experience that the Windows components for a domain controller and an exchange server diminish the power of a web application on a Microsoft Windows operation system. In order for TimeForce to perform optimally we strongly recommend that you do not install it or any web application on a domain controller or exchange server.
Please refer to these articles:

• Microsoft SQL Server 2005 Documentation
  (See the section labeled "2.5.12 Installing SQL Server 2005 on a Windows Domain Controller")
• Preparing to Install IIS 6.0 (IIS 6.0)
• IIS 6.0 Security Best Practices (IIS 6.0)

• Dedicated serial port required or Qqest's USB to Serial Cable Kit
• Master clock maximum cable length 250 feet
• Maximum of 4000 feet total cable length for concurrent clocks USB to Serial Cable Kit is compatible only with Windows 2000 or better.

• Clock requires a dedicated analog phone line (digital phone lines are not compatible with analog modems)
• Desktop PC requires a 28.8 kbs modem or faster

• TCP/IP networks only
• Uses UDP port 5402
• Requires a static IP address
• Minimum 56k LAN/WAN/Dial-up networking connection for computer that is downloading the clock
• 10 mega bit or 100 mega bit Ethernet connection required for clock
• Cat 5 cable or better with a maximum cable length of 300 feet
• Cat 3 cable is not recommended and may be unreliable

• ClockLink
  • Downloads all clock types
  • Used with ClockLink Scheduler